A receipt is your record of a load that has arrived at your site. Who produced the waste, who carried it in, what was on the wagon and how much of it there was.
Receiving sites use this for every load that comes over the weighbridge. The receipt is what gets filed with DEFRA, so it is worth getting right first time, and LoadSnap will not let you confirm one until the checks it needs are done. Confirming records the load. Unless your organisation has turned on automatic filing, sending it to DEFRA is a separate press, so nothing goes to the government before somebody has looked at it.
How to do it
In the sidebar, click Receipts.
Click Log a receipt, at the top right.
Choose how you want to start. There are up to four ways in, and they all land in the same form, so nothing is locked once you choose:
Fill out manually. Start blank and type it in. This is the one most sites use day to day.
From one of your collections. Your own wagon brought it in. Pick the collection your driver submitted and the carrier, the transport and the waste items pull through, and the collection is marked as received. This one only shows if your business carries as well as receives.
Scan a paper Waste Transfer Note. Photograph or upload the note the driver hands over and check what LoadSnap reads off it.
Enter a LoadSnap Connect code. The carrier is on LoadSnap and has given your gate a code. The whole record comes across and you add the weight. It is the quickest way in when you have a code.
Under Current holder of the waste, put in the producer and their address. The producer is the business whose waste it is.
Under Carrier, who delivered it, say who brought it in. If it was your own wagon, LoadSnap marks it as yours on the record.
Under Transport details, set how it came in and who was driving.
Under Waste items, add each type of waste on the load. Search for the EWC code, describe the waste, and put in the weight. EWC codes are the six digit European Waste Catalogue codes every load has to be described by, for example 17 01 01 for concrete.
Add your own reference and any notes under Internal referencing & notes, so your office can find the load later.
Work down the Compliance checklist on the right. When the line at the bottom of the page reads Ready to confirm, click Confirm receipt.
Worth knowing
The line at the bottom of the page counts the compliance checks off as you go, so you always know what is holding a load up. There are four: a carrier identified, an EWC code on every item, a weight on every item, and no open loads.
If a weighbridge item has a first weight but not a second, the save button reads Save as open load. Use it while the wagon is still tipping and finish the receipt once the weight is known.
Confirming a receipt does not send it to DEFRA. The load is recorded and waits until somebody presses Submit to DEFRA, which gives you up to 2 working days to check it over first. The exception is a setting called File to DEFRA automatically on approval, under Settings, then DEFRA. With that on, confirming files the load there and then. Either way, the line under the Confirm button says which of the two is about to happen.
Once your site is connected to DEFRA, the DEFRA filing panel on the right says either Ready to file or how many fields a first time filing still needs. It is advice, not a block, so you can always confirm the load and finish the filing details after.
An EWC code that is not on the site's recorded permit list will stop the receipt, unless the site is set up to hold unaccepted waste in the yard. Check the permit, or get the recorded list brought up to date.
DEFRA wants a receipt reported within two working days of taking the waste in, so it is worth clearing open loads before you go home.
Related: The tare / gross / net weighbridge workflow. How DEFRA Submissions work in LoadSnap. Recording and submitting a rejected load.